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Financial Accounting System – Resource Page

Welcome to the HPA Finance System Resource page. This is your one-stop page for all general finance system needs. Please take a look at the help guides in document and video format.

There is also a Frequently Asked Questions (FAQ) section below.

 

 

User Guides

How to Log-In User Guide (pdf) Basic log-in instructions version: 19/05/21
How to Authorise Transactions & Absences User Guide (pdf) This is for all project, department, country office and finance managers version: 15/05/21
How to create a Staff Expense Claim User Guide (pdf) All staff with log-in details are able to submit staff expense claims version: 19/05/21
How to change your user Settings User Guide (pdf) Important set-up which will make your expense entry faster version: 19/05/21
How to create & submit a Weekly Timesheet User Guide (pdf) Weekly timesheet instructions version: 19/05/21
How to request Absence User Guide (pdf) For staff who wish to book absence version: 26/05/21

 

 

 

Frequently Asked Questions

(FAQ’s)

What do I do if I lose my password? Please contact the finances systems team via email:                                            [email protected]
Who will approve my staff expenses? Your line manager will approve your staff expenses from 31st May onwards if they have an HPA email address
Who will approve my absence? If your country office is using the Iplicit Absence Process, your line manager will approve your absence from 31st May onwards if they have an HPA email address
Who will approve my time-sheet? If your country office is using the Iplicit Time-Sheet Process, your line manager will approve your time-sheet from 31st May onwards if they have an HPA email address
How do I know which processes my country office uses? Please speak directly to your in-country finance team and they will assist you